13 Day Inspired Vietnam and Sapa - A Women's Only Journey

• Small, intimate group experience – no more than 16 women
• 12 nights in 4 to 5-star hotels
• Airport transfers are included on the first and last day of tour
• Breakfast daily, 2 lunches and 6 dinners, including welcome and farewell experiences
• Dedicated private transportation throughout
• Fully escorted by a dedicated female tour leader
• Sightseeing, including entry fees as per itinerary

• Sapa- Red Dao Women’s Cooperative –an inspiring initiative founded by Red Dao women to preserve their weaving, natural dyeing, and textile-making heritage
• Hanoi - Vietnam Women’s Museum – A dedicated visit to this key cultural destination celebrating the strength, resilience, and societal contributions of Vietnamese women across history.
• Hanoi - Cooking Class and Dinner at Koto Van Mieu – An inspiring dining experience at a social enterprise restaurant focused on training and empowering disadvantaged youth.
• Hoi An - Lantern Making Workshop – Meet and learn from an inspiring woman artisan who keeps the traditional, centuries-old lantern craft alive.
• Hue - Thanh Tien Paper Flower Village – Visit this ancient craft village and learn the art of paper flower making directly from talented women artisans, providing meaningful support to this local tradition.

• Hanoi – Temple of Literature (Van Mieu)
• Hanoi – Ho Chi Minh Mausoleum Complex (Outside View)
• Halong Bay – Overnight Cruise
• Hoi An – UNESCO Old Quarter Walking Tour
• Hue – Imperial City
• Hue/En Route – Hai Van Pass and Lap An Lagoon
• Ho Chi Minh City – Saigon Central Post Office
• Ho Chi Minh City – Ben Thanh Market
• Mekong Delta – River Cruise in Ben Tre Province

Optional tours
To enhance your journey, we are offering guests a choice of the following optional activities (prices are per person):

• Golden Bridge & Bana Hills tour (Day 9) - ₹12451 per person

Optional tours can be selected during the booking process, or once you have finalised your tour purchase and paid your deposit.

Please note that you must select your Optional Tours no later than 70 days before departure, after which you will be required to purchase them on tour. Please keep in mind that anything purchased on-tour is subject to availability, and prices may vary as you will be paying in local currency. We appreciate your understanding.

Pre/Post Tour Accommodation
You can enhance your holiday by arriving or departing before or after the tour. On this tour you can choose from the following options:

Pre Tour Accommodation

• ₹6,123.00 per room, per night for double and twin share
• ₹6,123.00 per room, per night for solo travellers

Post Tour Accommodation

• ₹7,144.00 per room, per night for double and twin share
• ₹7,144.00 per room, per night for solo travellers

Please select the number of extra nights required in the 'Additional Nights Accommodation' field when making your purchase. The additional cost for these arrangements will be added to your final payment invoice and are subject to availability.

Please note: All add-ons, including upgrades, pre/post accommodation, and optional tours, are subject to availability until confirmed by our operators. We recommend waiting for final confirmation of all itinerary components before making irreversible bookings like flights.

Upgrades 
Not available  

Airport Transfers
Some of our packages will include airport transfers in either one or both directions when arriving or departing from your destination. To know if transfers are included, please view the ‘inclusions’ section of your selected package. If airport transfers are stated, transfers will be included as advised.

If transfers are not included, we also offer the option to book your airport transfers using our online portal. Access to this portal is available through your Traveller Hub once your booking is confirmed. Transfers are readily available and do not need to be booked until your final hotel list has been confirmed. Once you have made a transfer booking, please refer to your confirmation email for all transfer details, including a local contact number for the transfer company.

If you book pre and/or post-tour accommodation on your arrangement, and the tour includes transfers, note that these will be forfeited. The transfers are only provided in line with the tour dates and pre and/or post-tour accommodation purchased through Inspiring Vacations when available.

Bedding Configuration
Bedding configurations (double or twin) are requests only. All efforts will be made to meet your preferences, but we can not guarantee your request will be available at all properties.

Single travellers
When booking this tour, solo travellers will be presented with two options:

1 - Single Supplement
By paying an additional ₹39,600.00 per person, in addition to the twin-share price, you guarantee the privacy of your own room throughout the entire trip.

2- Shared Room with a known friend
If travelling together with a friend, you can opt to share your room with him/her and avoid paying a single supplement. 

You and your friend can create a unique booking each. Creating a unique booking, gives each of you the flexibility of making different travel arrangements (such as adding extra accommodation, flights, etc), making separate payments and having individual access to our Traveller Hub

During the purchase path, you will need to provide your friend’s booking ID (if known) or at a minimum, your friend’s full name.

3- Shared Room with a fellow traveller
In this tour you can opt to share a room with a fellow traveller of the same gender – as specified in your passport - and avoid paying a single supplement.

If you believe you may prevent your travelling companion from enjoying a peaceful night’s rest, please refrain from selecting this option.

You will meet your rooming companion at the beginning of your tour. 

Should you wish to change from a shared room to a solo room, this would be at the cost of the traveller who has requested to change the room type. Changes to room configuration during the trip must be organised by travellers directly with the hotel, subject to availability and additional charges.

This option is not available on additional accommodation booked before or after

Triple Share
Not available

Payment Information
This product requires full payment upfront to secure your booking. 

Once you have created your booking, you will be directed to your invoice to choose your preferred payment method.

Where 'last-minute' bookings are available within 90 days from departure, the cooling-off period does not apply, and bookings are immediately non-refundable.

Cooling Off Period  
A refund will be available within the 7-day cooling-off period unless otherwise restricted by the purchased product.

Where 'last-minute' bookings are available within 71 days of departure, the cooling-off period does not apply, and bookings are immediately non-refundable.

Terms and conditions
Please review our terms and conditions here: https://www.inspiringvacations.com/au/page/terms-and-conditions

Starting Point
Your starting hotel may differ from the original itinerary.  Please refer to your final documentation which will be provided approximately 14-30 days before departure for your confirmed hotel list. If you need to book pre-tour accommodation independently, we suggest you do this only once you have received your final hotel list for your tour. If you would like to book something sooner, we recommend that you book using a flexible rate that can be cancelled through your chosen third-party provider without penalty. 

Travellers will arrive at various times throughout the day depending on flights booked. If arriving before standard check-in time, which is generally 3pm, you are welcome to leave your luggage at hotel reception and explore your surroundings until check-in becomes available as there are no scheduled activities on day 1 of the itinerary.  The hotel may grant early check-in, however this is strictly subject to availability and at the hotel’s discretion. 

Note: if you need to apply for a tourist visa before departure, we recommend using the details of the suggested hotel on the tour itinerary if you wish to fulfil this before the release of your final tour documentation. Please refer to our visa section for more information on whether or not a visa is required for your destination. 

Arrival Details
Airport transfers are included as part of your package, so long as you are arriving as per the purchased itinerary. If you have purchased an extension, either pre or post-tour, the applicable transfer service will be forfeited from your package and you will need to make your arrangements to the starting hotel.

Where the service remains included, on arrival, look out for a representative holding an “Inspiring Vacations” sign after you have collected your baggage and exited customs. If you cannot find them, try to avoid wandering around and instead stay in one place and call the emergency contact number on your documentation. 

Where the service has been forfeited due to an early arrival and extended stay, we do offer airport transfers at an additional cost, which can be booked via your Traveller Hub.  We recommend you wait until you receive your final documentation to book transfers, as your start and end hotels will only be confirmed at this point. Please note that if you are choosing to book an independent airport transfer service, your Inspiring Vacations Tour Leader cannot be held responsible for any unforeseen circumstances that may arise, nor can they resolve any concerns that you may have with your transfer service.

To make your way to your hotel from the airport, there are various connections by train or limousine bus. The airport information desks can provide helpful advice, too. Most destinations offer ride-share services, such as Uber or Didi. 

If you're having any problems finding the hotel, please ring the hotel directly or you can phone our customer support team for on-tour assistance. 

Welcome Meeting Instructions
You are welcome to arrive at any time on Day 1 of your tour, and the day is at your leisure. The standard check-in is 2pm. Should you be arriving earlier in the day, the hotel can hold your luggage until your room is ready. 

Upon checking in at the hotel, you will receive a letter containing meeting instructions for the following morning. If you do not automatically receive these details, please ask for them. Generally, you must meet at the lobby the following morning (on the day that sightseeing commences) as early as 8.15 am local time. Please ensure that you are on time. 

In Case of Emergency
Although we strive to deliver exceptional holiday experiences, unforeseen circumstances can occasionally arise during travel. If any issues arise during your tour, it's essential to promptly communicate them to your tour leader or local representative. This ensures they can take immediate action to address the problem and mitigate any negative impact on the remainder of your journey.

We understand that there may be instances where your tour leader or local representative is unable to resolve a situation to your satisfaction. In such cases, we encourage you to request that the tour leader or local representative escalate the matter to their direct manager for further assistance.

When your final tour documentation is released, this will include an emergency contact for our local travel partner while you are on tour. If this is not included in your documentation, you will receive this on arrival during your welcome meeting. 

Finishing Point
Your finishing hotel may differ from the original itinerary. Please refer to your final documentation, which will be provided approximately 14-30 days before departure, for your confirmed hotel list. If you need to book additional post-tour accommodation, please do so once you have the final hotel list. We recommend booking a flexible rate that can be changed or cancelled without penalty should there be any unforeseen changes to your booking. 

Travellers will depart at various times throughout the day, depending on flights booked. Check-out time is generally from 10am-12pm. You are welcome to leave your luggage at the hotel reception and spend your final moments of free time exploring the are, or please speak with hotel staff if you would like to extend your check-out time. This service is subject to availability and will likely come at an additional cost payable directly. 

Departure Details 
Airport transfers are included as part of your package, so long as you are departing as per the purchased itinerary. If you have purchased an extension, either pre or post-tour, the applicable transfer service will be forfeited from your package and you will need to make your arrangements to the starting hotel. 

Where the service remains included, your tour leader will confirm the pick-up time from your hotel to the airport, and this will depend on the flight that you have booked. Generally, you will be required to be at the airport approximately 3 hours before your scheduled departure. 

Where the service has been forfeited due to an extended stay, we do offer airport transfers at an additional cost, which can be booked via your Traveller Hub.  We recommend you wait until you receive your final documentation to book transfers, as your start and end hotels will only be confirmed at this point. Please note that if you are choosing to book an independent airport transfer service, your Inspiring Vacations Tour Leader cannot be held responsible for any unforeseen circumstances that may arise, nor can they resolve any concerns that you may have with your transfer service.

To make your way to your hotel from the airport, there are various connections by train or limousine bus. The airport information desks can provide helpful advice, too. Most destinations offer ride-share services, such as Uber or Didi. If you're having any problems, you can speak to the hotel reception before your departure. 

Tour Suitability

• This tour is exclusively for women travellers, creating a space to connect, explore, and embark on unforgettable experiences together. If you’re looking for a similar experience open to all travellers, we offer a wide range of other exciting tours to choose from.
• Discovering the different areas of Vietnam requires multiple flights. Though some flights may involve early departures and potential delays or schedule changes, we have meticulously crafted this itinerary to ensure you experience the very best of what Vietnam has to offer. When there are multiple flight options a day, we often choose the earlier option to ensure that if there are any cancellations or schedule changes then we can still get to our destination in time.
• Vietnam experiences high temperatures and humidity, along with occasional intense, short bursts of heavy rain. When planning your trip, remember to pack appropriate clothing and stay hydrated to cope with the climate variations.
• This tour is a combination of two smaller journeys. On arrival back to Hanoi after enjoying Sapa, you will be joined by more travellers who will be with you for the remainder of your time in Vietnam. If you'd like more information on alternative tour options or extensions, please feel free to contact us.

Visas & Entry Requirements
Many countries require a visa and obtaining the correct visa for your tour and any countries you may transit through is your responsibility. We recommend you check your visa requirements as soon as you have booked your tour. This will ensure you have time to prepare your documents and for your visa application to be processed. You can check the visa entry requirements for your nationality via our page here: 

https://inspiringvacations-8357211.hs-sites.com/visa-information 

You’ll need a valid passport to travel internationally, and most countries require your passport to have a minimum of 6 months' validity, so remember to check the expiry date.

We need your passport information to get everything ready for your tour, so the information on your booking must match your passport exactly. Please take care to provide the correct details. We recommend carrying a copy of the photo page of your passport while travelling and leaving a copy at home with family or friends.

Tour Pace
This tour category is Steady

Our steady tours offer a good mix of guided sightseeing and personal free time. With a combination of 2-3 night stays and occasional 1 night stops in key locations, this pace allows for deeper exploration while minimising long travel days.

Activity and Mobility
This tour is categorised as: 4 out of 5 - Active

Our Active tours involve regular, longer periods of movement and are best suited to travellers with good fitness and mobility. Expect sustained walking on varied terrain including cobblestones, gravel and uneven ground, with noticeable inclines and occasional light hikes.

Typical walking
Most sightseeing days involve 1–5 km of stop–start walking, usually at heritage sites or within towns (e.g. Hanoi Old Quarter, Hoi An Ancient Town, Hue Citadel). Free days, wellness options, and cruise days offer lower walking activity, with opportunities to rest or explore independently.

Optional longer walks and activities

• Tai Chi and yoga sessions throughout the tour (gentle, low-impact)
• Hoi An countryside/beach walks (up to 5 km, flat paths)
• Optional excursion to Golden Bridge & Bana Hills includes some walking on inclines and through temple/cultural spaces
• Kayaking or cave visits during the Halong Bay cruise include steps and uneven surfaces (optional)

Terrain and key walks

Sapa Day Hike:

• Distance: The Sapa walk involves approximately 6–10 km of trekking through mountain terrain
• Terrain: Uneven, unpaved paths,  with uphill and downhill sections, variable underfoot conditions, and potential for mud or loose stones
• Footwear: Sturdy, supportive walking shoes are strongly recommended
• Mobility: A good level of fitness and mobility is required to safely complete this day
• Experience: Stunning vistas over terraced rice paddies, interactions with ethnic minority communities, and access to cultural and wellness experiences such as a traditional Red Dao herbal bath and massage

Cities & towns:
Mostly flat pavements in Hanoi, Hoi An, Hue and Ho Chi Minh City, though some sections may include cobblestones, kerbs, and narrow historic lanes.

Halong Bay:
Minimal walking on board the ship. Optional grotto and kayaking experiences may involve steps and slippery surfaces.

Heritage & rural sites:
Van Mieu (Temple of Literature), Hue Imperial City, and the Vietnam Women’s Museum involve walking between outdoor and indoor spaces, with steps and uneven pathways. Hue’s Thanh Tien Paper Flower Village and the Mekong Delta include walking on natural ground, farm paths, or village tracks.

Mobility & accessibility

Best suited to: Travellers comfortable with moderate stop–start walking, uneven surfaces, and occasional inclines, as well as longer rural walks such as the Sapa trek. Suitable for those open to gentle group activities (like Tai Chi and yoga) and navigating steps at major cultural sites.

Opt-out options: Most walks and site visits are optional, including city walking tours, paper flower village crafting, grotto visits, yoga and Tai Chi classes, Golden Bridge tour, and kayaking. In Sapa, those who do not wish to participate in the trek may choose to rest at the hotel or enjoy the surrounding village at their own pace. On other days, passengers can stay onboard (Halong Bay), relax at the hotel, or enjoy free time independently.

Wheelchairs: Vehicles, ships, and most hotels can accommodate wheelchairs, but many key sites (Hue Citadel, Halong Bay caves, historic buildings in Hoi An, and all trekking paths in Sapa) are not fully wheelchair accessible, and step-free routes are limited. Please contact Inspiring Vacations directly for accessibility advice and adjustments.

Any physical ailments you may have must be disclosed at the time of booking to determine your suitability, and where required, supporting documentation may be requested to ensure that we are comfortable that you will enjoy your tour.

Group Size
Minimum: 4 people, Maximum: 16 people 

Escorted Style
You will be accompanied by dedicated female tour leaders during the tour, who will be responsible for guiding you through the various cities and attractions that you will be visiting. In each new city that you visit, you will be introduced to a new local guide who is an expert in that region. Your internal flights will be unescorted, however our leaders will be in contact to ensure a smooth transition.

Tour Type
Our expertly crafted Small Group Tours take you to iconic landmarks and hidden treasures, ensuring a rich blend of must-see sights. Unwind in premium accommodations after each day filled with sightseeing alongside your dedicated tour leader, leaving you free to explore at your own pace during designated free time. Benefit from smaller group sizes, creating a truly unforgettable travel experience.

Exclusions

• International Flights
• Visas
• Travel Insurance
• Optional activities
• Tipping
• Personal expenses
• Anything not mentioned in the itinerary

Getting Around
While touring Vietnam, you will be travelling by private coaches, planes, and boats. For longer coach journeys, there will be comfort stops along the way where you can freshen up, stretch your legs, use the bathroom and often, purchase refreshments. Generally, lunch stops will be taken at rest stops as they can easily accommodate our large groups.

For certain flights, you may travel unaccompanied, but our tour leaders will assist you at both departure and arrival points to ensure a smooth experience.

Hotel Ratings
Star ratings can differ between countries, reflecting diverse standards and amenities. To give you the most accurate picture possible, we don't just rely on a single source for hotel ratings. We go beyond by researching various trusted travel websites like Tripadvisor and Booking.com. This allows us to analyse a wider range of genuine customer reviews and experiences, giving you a well-rounded understanding of the hotel's typical star rating.

This means you can book with confidence, knowing the hotel has a strong track record of satisfied guests. 

Accommodation Details
This tour features a curated selection of 4 to 5-star hotels and resorts throughout Vietnam. Each accommodation has been carefully chosen based on a stringent set of criteria, ensuring the high standards of comfort and convenience. Our team continuously reviews and updates our selections, incorporating customer feedback to guarantee that every hotel is well-located and offers a comfortable stay. 

Packing Essentials
What you need to pack for your tour will vary according to the tour style you have chosen, the countries you are visiting and when you are travelling. We recommend you pack as lightly as possible, ensuring that you can carry and lift your luggage, and walk with it for short distances or up or down a flight of stairs. 

A lockable suitcase with wheels is ideal for this tour. Many tours will include internal flights, which often have luggage weight restrictions, and it is recommended that you keep your main luggage weight around 15kg and no more than 20kg. A small or medium-sized backpack (45-50 litres) is another good option. You'll also need a day pack/bag to carry water, a camera, a jacket, and your essentials while touring during the day.

Clothing:

• Lightweight and breathable clothing: Opt for natural fabrics like cotton or linen, suitable for warm and humid weather.
• Layered clothing: A light jacket or sweater for cooler evenings, especially in the north during winter (December–February).
• Comfortable walking shoes: For exploring cities and hiking.
• Sandals or flip-flops: Easy to wear for the beach or casual outings.
• Rain gear: A lightweight rain jacket or poncho for unexpected downpours.
• Swimwear: For beaches, pools, and boat trips.
• Modest attire: Long trousers and tops with sleeves for temple visits.

Accessories:

• Daypack or small backpack: Ideal for day trips.
• Hat and sunglasses: Protection against the sun.
• Reusable water bottle: Stay hydrated and reduce plastic waste.
• Quick-dry towel: Handy for beaches and hikes.

Health and Toiletries:

• Sunscreen: Essential in the tropical sun.
• Insect repellent: To guard against mosquitoes.
• Hand sanitiser and tissues: For hygiene on the go.

Travel Essentials:

• Travel documents: Passport, visa, travel insurance, and photocopies.
• Money: Vietnamese dong (VND) and a travel-friendly credit card.
• Electronics: Phone, charger, and a power bank.
• Travel adapter: Vietnam uses Type A, C, or F plugs (220V).

Climate
Vietnam's climate is diverse, varying significantly from north to south. The country experiences a tropical monsoon climate, resulting in distinct wet and dry seasons.

In the north, including Hanoi and Ninh Binh, winters (November to April) can be cool and dry, with temperatures ranging from 10°C to 20°C (50°F to 68°F). Summers (May to October) are hot, humid, and rainy, with temperatures often exceeding 30°C (86°F) and frequent heavy showers.

Central Vietnam, including cities like Hue and Hoi An, has a hot and dry season from January to August, with temperatures between 25°C to 35°C (77°F to 95°F). The rainy season from September to December can bring typhoons and heavy rainfall.

In the south, encompassing Ho Chi Minh City, Nha Trang and the Mekong Delta, the climate is consistently warm year-round. The dry season runs from November to April, with temperatures ranging from 25°C to 35°C (77°F to 95°F). The wet season from May to October features high humidity and heavy afternoon rains.

Regardless of the region, travellers should pack lightweight, breathable clothing for the heat, a waterproof jacket for sudden downpours, and stay hydrated to cope with the tropical conditions. Understanding Vietnam's varied climate will help ensure a comfortable and enjoyable travel experience.

Currency and ATMs
In Vietnam, the official currency is the Vietnamese Dong (VND). While ATMs are widely available in cities and tourist areas, carrying cash is essential, especially in rural regions where card payments are often not accepted. International credit and debit cards can be used at most ATMs, but be mindful of transaction fees and withdrawal limits. It's best to exchange larger bills at banks or official exchange bureaus for better rates. Ensure your notes are in good condition, as damaged or torn bills may be refused. Always notify your bank of your travel plans to avoid issues with card usage.

Food and Allergies
While travelling with Inspiring Vacations, you'll enjoy iconic sightseeing, as well as experience the vast array of local cuisines. While many meals will be eaten together with your group, not all meals are included in your tour, which gives you maximum flexibility in deciding where, what and with whom to eat. If you have dietary requirements and/or food allergies, please let our Customer Support Team know before departure. Your Inspiring Vacations tour leader or local guide will also be able to give suggestions on which restaurants to try during your tour. 

Vietnamese cuisine is renowned for its vibrant flavours and fresh ingredients. Popular dishes include pho (noodle soup), banh mi (baguette sandwich), and goi cuon (spring rolls). The cuisine often features rice, noodles, fresh herbs, seafood, pork, and a variety of vegetables. Street food is a highlight, offering an authentic and affordable culinary experience.

Always ask about ingredients and preparation methods, as cross-contamination can occur. Opt for freshly cooked dishes and avoid sauces or condiments that may contain hidden allergens. 

For travellers with food allergies, it's crucial to exercise caution. Common allergens such as peanuts, shellfish, soy, and gluten are frequently used in Vietnamese cooking.

Local Customs
When travelling in Vietnam, it's important to respect local customs. Always remove your shoes before entering someone's home. Dress modestly, especially when visiting temples or religious sites. Show respect by addressing elders and avoiding public displays of affection. A slight bow or nod is a customary greeting. Being aware of these customs will help you show respect and connect more deeply with Vietnamese culture.

Dress Code
In Vietnam, dress modestly to show respect for local culture. Lightweight, breathable clothing is ideal for the hot, humid climate. When visiting temples or religious sites, cover your shoulders and knees. In cities, casual attire like shorts and t-shirts are acceptable, but avoid overly revealing outfits. For rural areas, dressing conservatively is appreciated. Proper attire helps you blend in and show respect for local customs.

Responsible Dining
Avoid consuming endangered species or items harvested unsustainably. Be respectful of local customs and food practices, and always tip fairly to support local workers. Responsible dining helps protect the environment and promotes the well-being of local communities.

Tipping Your Leader
A friendly reminder that tipping is not included in your package. Tipping is not compulsory on your trip, but it can make a big difference to locals employed in the tourism industry. If you feel that the staff have done an impeccable job, you can choose to give a gratuity, but this is entirely your decision.

An expected tip in this region would be 4-7 USD per person, per day, shared among your driver, bellmen, restaurant staff, and more. Your trip leader will discuss tipping further with you while on tour, and may also discuss having a group tipping kitty that will be fairly dispersed throughout your trip.

Peak Travel Times
Peak travel times in Vietnam are from November to April when the weather is cooler and ideal for outdoor activities. Another important time in Vietnam is Tet, the Vietnamese Lunar New Year, which typically occurs between late January and February. Tet is a vibrant and culturally rich time to visit, but this also means that attractions will be more crowded as locals travel to celebrate with their families, and there may be some restaurant/shop closures.

Safety and Security 
Most national governments provide regularly updated foreign travel advice on safety issues involved with international travel. We recommend that you check your own government's advice for the most up-to-date travel information before departure and ensure that your travel insurance covers you for all destinations and activities on your tour. 

Your Inspiring Vacations Tour Leader or local representative will accompany you on all included activities listed on the itinerary; however, you'll have some free time to explore on your own. While your Inspiring Vacations tour leader or local guide will assist you as best they can with your requests and the options available outside your itinerary, please note that Inspiring Vacations makes no representations about the safety of the activity or the standard of the operators running the activity. Please use your judgment when selecting an activity in your free time. 
Please also note that your Inspiring Vacations tour leader or local guide has the authority to amend or cancel any part of the itinerary if it's deemed necessary due to safety concerns.

Apps to Download
Some useful apps you may want to consider downloading before your tour include Google Translate. The lens function is especially useful when wanting to read product labels, signs, and menus. Google Maps with offline maps downloaded is great for easy navigation without being reliant on wifi. 

Itinerary Changes
Sometimes, unexpected things can happen, like unpredictable weather or higher-than-usual crowds at attractions. In these situations, your tour leader might need to adjust the itinerary slightly to improve your overall experience. 

This flexibility ensures you get the most out of your trip! Your tour leader will always keep you informed of any changes and explain the reasoning behind them. Remember, when travelling with a group, sometimes going with the flow can lead to even more amazing experiences.

Travel Insurance
Travel insurance is strongly recommended on all our trips. We require that, at a minimum, you are covered for medical expenses, including emergency repatriation. It is also important to consider forced pre-trip cancellations and how your chosen insurance policy may cover such circumstances, so please keep this in mind when choosing your provider. 

We strongly recommend all travellers have a policy that also covers personal liability, cancellation, curtailment and loss of luggage or personal effects. For international trips, you will be asked by your tour leader for your travel insurance details if they were not already added to your Traveller Hub account pre-departure.

If you have credit card insurance, your Inspiring Vacations tour leader or local guide may require details of the participating insurer/underwriter, the level of coverage, policy number, and emergency contact number, rather than the bank's name and your credit card details. Please contact your bank for these details before arriving in-country.

Before you depart, you will be asked to submit your Travel Insurance details through the booking holder's Traveller Hub account on the Inspiring Vacations website. This is to ensure that we have this information readily available should we ever need it. 

Health, Wellness & Fitness Requirements
All travellers need to be in good physical health to participate fully in this trip. For the safety and well-being of yourself and others, if you are unwell before travelling, please stay at home and contact us to make alternative arrangements.

When selecting your trip, please make sure you have read through the itinerary carefully to assess your ability to manage and enjoy our style of travel. If we find that you are unable to complete the itinerary without undue risk to yourself and/or the rest of the group, we reserve the right to exclude you from all or part of a trip without refund.

You should consult your doctor for up-to-date medical travel information or any necessary vaccinations before departure. We recommend that you carry a first aid kit as well as any personal medical requirements in their original packaging, as they may not easily be obtained while travelling. If you are carrying medication, ensure you check your government's foreign travel advice for any local restrictions or requirements. For the safety and well-being of yourself and others, if you are unwell before travelling, please stay at home and contact us to make alternative arrangement,s and we would be more than happy to assist you.

Important Information for Customers with Mobility Limitations
We want to ensure everyone has a fantastic and inclusive experience on our tours. If you require the use of a mobility aid, such as a cane, walker, or wheelchair, please disclose this information at the time of booking.

To ensure a smooth and enjoyable experience for the entire group, our tours are designed with a specific itinerary in mind. This may involve moderate walking, uneven terrain, or stairs. While some itinerary adjustments may not be possible, we'll do our best to find alternative solutions within the planned activities whenever possible.

Open communication helps us ensure your trip is a perfect fit and it allows your local guide or tour leader to assist you where possible. 

Information for CPAP Users
If you use a CPAP machine, please let us know at the time of booking. Some portions of our itinerary, like overnight cruises or camping trips, may have limited access to power outlets. In such cases, we recommend travelling with portable battery packs. 

Certain activities, like overnight journeys on board smaller vessels, may not be suitable for CPAP use due to space limitations or noise concerns. We can discuss these potential limitations upfront and help you make informed decisions about your trip.

Documentation
Tour documentation is typically emailed to the lead passenger or your travel agent between 14-30 days before your scheduled departure. This will include your final hotel list. 

Official Travel Advice 
To ensure a smooth and enjoyable journey, we recommend referring to the official travel advisory website of your home country for the latest updates on your chosen destination. These websites provide valuable information on:

• Safety and Security: Current risks and precautions for the country you'll be visiting.
• Visa Requirements: Ensure you have all the necessary documentation for entry.
• Entry and Exit: Up-to-date border regulations and health requirements.

Here are some helpful links to get you started:

• Australia: https://www.smartraveller.gov.au/destinations
• New Zealand: https://www.safetravel.govt.nz/
• America: https://travel.state.gov/
• Canada: https://travel.gc.ca/travelling/advisories
• India: https://www.mea.gov.in/travel-advisories.htm

In the unlikely event of a situation that could potentially disrupt your tour, we want to assure you of the following:

• Local Expertise: We maintain regular communication with our trusted travel partners in your destination.
• Constant Monitoring: We continuously monitor official travel advisories from relevant government websites.
• Flexibility and Safety: Should it become necessary, we will make appropriate adjustments to your itinerary to prioritise your health and safety.

By staying informed and working together, we can ensure a fantastic travel experience for you. We will post our own travel updates to our website here.

Connect with fellow travellers on Facebook
During your booking journey, you might have received an email inviting you to join a special Facebook group dedicated to your chosen destination. These vibrant online communities are exclusively for Inspiring Vacations travellers headed to the same incredible place. Joining this group unlocks a wealth of information and connections. Swap travel tips, share packing insights, or even see if anyone's interested in travelling together.  

We also regularly host insightful webinars featuring travel experts who share their tips and tricks for navigating your destination and maximising your itinerary. Don't miss out on this amazing opportunity to connect, learn, and get even more excited about your upcoming trip!

Travelling in a Group
Travelling in a group means you will experience both the pleasures and perhaps at times, some of the frustrations of travelling with people you don’t know. The good news is you all have at least one thing in common: a love of travel and exploration. Your fellow travellers will probably come from different parts of the world and fall into different age groups. We ask you to be understanding of the various needs and preferences of your group—patience with your fellow travellers is sometimes required for the overall benefit of the group. If you are requested to be at a place at a certain time, please ensure that you respect this request from your tour leader or local guide. Due to privacy reasons, we are unable to provide you with contact details and any personal information about your fellow travellers booked on your trip before departure.

Community Guidelines
Inspiring Vacations does not tolerate any kind of violence, harassment (whether physical, verbal or sexual), or disrespect toward fellow travellers, our teams (Inspiring Vacations Tour Leaders and local expert guides) or local communities.

Any behaviour that prevents your Inspiring Vacations Tour Leader from continuing the itinerary as planned, breaks local laws or opposes any of these guidelines may result in Inspiring Vacations removing you from the tour.

If something concerns you during your travels, please speak to your Inspiring Vacations Tour Leader immediately. Alternatively, when you are on tour and require immediate support, you can contact our Customer Support team and select the “On-Tour” option when listening to the options.

Inspiring Vacations Tour Leader vs Guide
While both tour leaders and local guides enrich your travel experience, their roles differ. Tour leaders, who often accompany you for the entire trip, handle logistics, ensure smooth sailing of the itinerary, and act as your point of contact for any concerns. They might provide general information about destinations, but in-depth historical or cultural knowledge often comes from local guides. Local guides, frequently native to the area, lead tours at specific sites or attractions, offering a deeper understanding of the local history, art, or way of life.

Coach Transportation
The size of your coach will comfortably accommodate your group. There's usually room for some extra seats, ensuring a relaxing journey. Your luggage will be safely stored either underneath the coach or in a dedicated trailer.

While the exact coach style may vary depending on the departure, all our coaches offer comfortable seating. Keep in mind that Wi-Fi and charging outlets might not always be available. To stay connected and avoid dead batteries,  we recommend fully charging your devices beforehand or bringing a portable charger.

For longer journeys, we'll make sure to include ample restroom breaks along the way, so you can freshen up and recharge at your convenience, as facilities are not on board the coach.

Staying Connected
If you want to stay connected and access reliable internet while on tour, there are a few options available. It is possible to purchase a virtual SIM, and we recommend contacting your mobile phone provider for assistance in doing so. You can add a roaming data plan to your existing phone contract is another option, albeit an expensive one. You will need to arrange this before departure. Purchasing a local SIM may be possible as a final option. 

We also recommend downloading WhatsApp and using this to communicate with other group members while on tour, and of course, after the tour if you’d like to stay in touch. Our tour leaders may also use this as a means of communicating essential trip information with you, as well as if you choose to add-on transfers to your booking, as your driver may use this to confirm arrangements with you.

Post-Tour Feedback
Once your booking is confirmed, you will receive a link to a post-purchase survey, which is your opportunity to share your feedback with us on your booking experience and interactions with our Sales and Customer Success teams. This feedback is invaluable to ensure that we are servicing our customers to the best of our ability. 

Furthermore, towards the end of your travels and while you are in your destination, you will receive an email from us with a link to an in-depth trip survey. It is very important to us that we hear from our customers to ensure that we continue to meet and exceed customers' expectations, so this will be your opportunity to let us know how your trip has been, what has worked well and potentially what could be improved.

This is a Land Only package.

This package does not include international airfares. If you would like to add airfares to your booking our flight portal will be available via your Traveller Hub. The flight portal will allow you to search for all available airfares to your destination. The function works like most general flight search engines allowing you to select your preferred airline, book different cabin classes (eg. Business class) and view flight durations and transit times to your destination. 

The flight portal will be available via your Traveller Hub once the following criteria has been met:

• Your booking is confirmed
• Your departure date is within 11 months
• You  have completed your passenger detail form

Visit our Flight Hub for more information on terms and conditions, amending your flights and information on luggage allowances.