10 Day Inspiring Nepal Small Group Tour

• Small, intimate group experience – no more than 12 travellers
• 9 nights in 5-star hotels throughout Nepal
• Airport transfers included on the first and last day of tour
• Breakfast daily, 4 lunches & 4 dinners
• Fully escorted by a dedicated tour leader 
• Dedicated coach transportation
• Internal flights Kathmandu to Pokhara and Chitwan to Kathmandu 

• Kathmandu - Durbar Square
• Kathmandu - Kirtipur Town Visit
• Kathmandu - Local Lunch at a Newari House 
• Kathmandu - Pashupatinath Temple
• Kathmandu - Boudhanath Stupa
• Bhaktapur - Bhaktapur Visit 
• Pokhara - Phewa Lake Boat Ride
• Pokhara - Tal Barahi Temple Visit
• Pokhara - International Mountain Museum
• Pokhara - Pema Tsal Sakya Monastery
• Pokhara - World Peace Pagoda
• Pokhara - Deumadi Village Hike
• Sarangkot - Himalayan Range Sunrise
• Chitwan National Park - Tharu Village Visit & Cultural Dance Performance
• Chitwan National Park - Tharu Cooking Experience
• Chitwan National Park - Chitwan National Park jeep ride
• Chitwan National Park - Chitwan National Park canoe ride

Optional tours
Not available.

Pre/Post Tour Accommodation
You can enhance your holiday by arriving or departing before or after the tour. On this tour you can choose from the following options:

Pre Tour Accommodation

• $197.00 per room, per night for double and twin share
• $197.00 per room, per night for solo travellers

Post Tour Accommodation

• $197.00 per room, per night for double and twin share
• $197.00 per room, per night for solo travellers

Please select the number of extra nights required in the 'Additional Nights Accommodation' field when making your purchase. The additional cost for these arrangements will be added to your final payment invoice and are subject to availability.

Upgrades 
Not available  

Airport Transfers 
Some of our packages will include airport transfers in either one or both directions when arriving or departing from your destination. To know if transfers are included please view the ‘inclusions’ section of your selected package. If airport transfers are stated, transfers will be included as advised.

If transfers are not included, we also offer the option to book your airport transfers using our online portal. Access to this portal is available through your Traveller Hub once your booking is confirmed. Transfers are readily available and do not need to be booked until your final hotel list has been confirmed. Once you have made a transfer booking, please refer to your confirmation email for all transfer details including a local contact number for the transfer company.

If you book pre and/or post-tour accommodation on your arrangement, and the tour includes transfers, note that these will be forfeited. The transfers are only provided in line with the tour dates and pre and/or post-tour accommodation purchased through Inspiring Vacations when available.

Bedding Configuration
Bedding configurations (double or twin) are requests only. All efforts will be made to meet your preferences, but we can not guarantee your request will be available at all properties.

Single travellers
When booking this tour, solo travellers will be presented with two options:

1 - Single Supplement
By paying an additional $850.00 per person, in addition to the twin-share price, you guarantee the privacy of your own room throughout the entire trip.

2- Shared Room with a known friend
If travelling together with a friend, you can opt to share your room with him/her and avoid paying a single supplement. 

You and your friend can create a unique booking each. Creating a unique booking, gives each of you the flexibility of making different travel arrangements (such adding extra accommodation, flights, etc), make separate payments and have individual access to our Traveller’s Hub

During the purchase path, you will need to provide your friend’s booking ID (if known) or at a minimum, your friend’s full name.

Triple Share
Not available

Payment Information
This product requires a $99.00 deposit per person and full payment within 48 hours to secure your booking.

Once you have created your booking you will be directed to your invoice to choose your preferred payment method.

Cooling Off Period  
A refund will be available within the 7-day cooling-off period unless otherwise restricted by the purchased product.

Where 'last minute' bookings are available within 71 days of departure, the cooling-off period does not apply and bookings are immediately non-refundable.

Terms and conditions 
Please review our terms and conditions here:
https://www.inspiringvacations.com/au/page/terms-and-conditions 

Starting Point
Your starting hotel may differ from the original itinerary.  Please refer to your final documentation which will be provided approximately 14-30 days before departure for your confirmed hotel list. If you need to book pre-tour accommodation independently, we suggest you do this only once you have received your final hotel list for your tour. If you would like to book something sooner, we recommend that you book using a flexible rate that can be cancelled through your chosen third-party provider without penalty.

Travellers will arrive at various times throughout the day depending on flights booked. If arriving before standard check-in time, which is generally 3pm, you are welcome to leave your luggage at hotel reception and explore your surroundings until check-in becomes available as there are no scheduled activities on day 1 of the itinerary.  The hotel may grant early check-in, however this is strictly subject to availability and at the hotel’s discretion.

Note: if you need to apply for a tourist visa before departure, we recommend using the details of the suggested hotel on the tour itinerary if you wish to fulfil this before the release of your final tour documentation. Please refer to our visa section for more information on whether or not a visa is required for your destination.

Arrival Details
Airport transfers are included as part of your package, so long as you are arriving as per the purchased itinerary. If you have purchased an extension, either pre or post-tour, the applicable transfer service will be forfeited from your package and you will need to make your arrangements to the starting hotel.

Where the service remains included, on arrival look out for a representative holding an “Inspiring Vacations” sign after you have collected your baggage and exited customs. If you cannot find them, try to avoid wandering around and instead stay in one place and call the emergency contact number on your documentation.

Where the service has been forfeited due to an early arrival and extended stay, we do offer airport transfers at an additional cost which can be booked via your Traveller Hub.  We recommend you wait until you receive your final documentation to book transfers as your start and end hotels will only be confirmed at this point. Please note that if you are choosing to book an independent airport transfer service, your Inspiring Vacations Tour Leader cannot be held responsible for any unforeseen circumstances that may arise, nor can they resolve any concerns that you may have with your transfer service.

To make your way to your hotel from the airport, there are various connections by train or limousine bus. The airport information desks can provide helpful advice, too. Most destinations offer ride-share services, such as Uber or Didi.

If you're having any problems finding the hotel, please ring the hotel directly or you can phone our customer support team for on-tour assistance. 

Welcome Meeting Instructions
You are welcome to arrive at any time on Day 1 of your tour and the day is at your leisure. You will meet your tour leader and fellow travellers on day 2 for a welcome meeting, after breakfast, and before your Kathmandu tour. 

In Case of Emergency
Although we strive to deliver exceptional holiday experiences, unforeseen circumstances can occasionally arise during travel. If any issues arise during your tour, it's essential to promptly communicate them to your tour leader or local representative. This ensures they can take immediate action to address the problem and mitigate any negative impact on the remainder of your journey.

We understand that there may be instances where your tour leader or local representative is unable to resolve a situation to your satisfaction. In such cases, we encourage you to request that the tour leader or local representative escalate the matter to their direct manager for further assistance.

When your final tour documentation is released, this will include an emergency contact for our local travel partner while you are on tour. If this is not included in your documentation, you will receive this on arrival during your welcome meeting. 

Finishing Point
Your finishing hotel may differ from the original itinerary. Please refer to your final documentation, which will be provided approximately 14-30 days before departure, for your confirmed hotel list. If you need to book additional post-tour accommodation, please do so once you have the final hotel list. We recommend booking a flexible rate that can be changed or cancelled without penalty should there be any unforeseen changes to your booking.

Travellers will depart at various times throughout the day, depending on flights booked. Check-out time is generally from 10am-12pm. You are welcome to leave your luggage at the hotel reception and spend your final moments of free time exploring the area, or please speak with hotel staff if you would like to extend your check-out time. This service is subject to availability and will likely come at an additional cost payable directly.

Departure Details
Airport transfers are included as part of your package, so long as you are departing as per the purchased itinerary. If you have purchased an extension, either pre or post-tour, the applicable transfer service will be forfeited from your package and you will need to make your arrangements to the starting hotel.

Where the service remains included, your tour leader will confirm the pick-up time from your hotel to the airport and this will depend on the flight that you have booked. Generally, you will be required to be at the airport approximately 3 hours before your scheduled departure.

Where the service has been forfeited due to an extended stay, we do offer airport transfers at an additional cost which can be booked via your Traveller Hub.  We recommend you wait until you receive your final documentation to book transfers as your start and end hotels will only be confirmed at this point. Please note that if you are choosing to book an independent airport transfer service, your Inspiring Vacations Tour Leader cannot be held responsible for any unforeseen circumstances that may arise, nor can they resolve any concerns that you may have with your transfer service.

To make your way to your hotel from the airport, there are various connections by train or limousine bus. The airport information desks can provide helpful advice, too. Most destinations offer ride-share services, such as Uber or Didi. If you're having any problems, you can speak to hotel reception before your departure. 

Tour Suitability

• Deumadi Hike: this moderate, less-crowded trail offers a peaceful experience immersed in nature. The route features a mix of gentle ascents and descents. The halfway point includes some rough, uneven terrain, while the remainder of the hike follows a stone-paved path and stairways.
  It can be adapted for comfort and accessibility as needed. The hike covers approximately 7 km and typically takes around 4 hours, depending on your pace and the number of breaks taken.
• Though Nepal is known for its amazing mountain peaks and high altitudes, this itinerary does not reach high altitudes; the maximum elevation is in Sarangkot at 1,600m.

Visas & Entry Requirements

Many countries require a visa and obtaining the correct visa for your tour and any countries you may transit through is your responsibility. We recommend you check your visa requirements as soon as you have booked your tour. This will ensure you have time to prepare your documents and for your visa application to be processed. You can check the visa entry requirements for your nationality via our page here:

https://inspiringvacations-8357211.hs-sites.com/visa-information 

You’ll need a valid passport to travel internationally and most countries require your passport to have a minimum of 6 months validity, so remember to check the expiry date.
We need your passport information to get everything ready for your tour so the information on your booking must match your passport exactly. Please take care to provide the correct details. We recommend carrying a copy of the photo page of your passport while travelling and leaving a copy at home with family or friends.

Child Policy

Children must be 5 years old or above and share a room with parents at all times. Children are charged the same price as adults.

Pace

Steady
Our Steady tours offer a good mix of guided sightseeing and personal free time. With a combination of 2-3 night stays and occasional 1 night stops in key locations, this pace allows for deeper exploration while minimizing long travel days.

Activity and Mobility

This tour is categorized as: 3 out of 5 - Balanced

Our Balanced tours involve a moderate level of physical activity and are designed to suit the majority of travellers. Be prepared for walking on varied surfaces, which may include cobblestones, gravel paths, and noticeable inclines common in historic towns and natural areas. You must be confident on your feet and capable of navigating multiple flights of stairs and uneven ground without assistance to fully participate.

Activity snapshot

Activity level: Easy to moderate walking. Most sightseeing is short and leisurely, with frequent pauses at cultural sites, markets, and viewpoints.

Typical walking duration:

• Kathmandu Durbar Square: approx. 1 hour total.
• Full-day sightseeing in Kathmandu: up to 4 hours of stop-start walking across the whole day.
• Deumadi hike: mixed surfaces including road, gravel, and some rural paths.

Passengers may opt out of most walking except the Deumadi hike, where alternative jeep transfers can be arranged.

Touring style: Private vehicle touring with short guided walks around cultural landmarks, temples, squares, and village areas.

Mobility requirements

Mobility: Suitable for travellers confident with stop-start walking, periods of standing, and navigating uneven ground at some heritage sites.

Stairs: Many temples, shrines, and historic sites involve steps.

Walking surfaces

• Paved city streets and historic squares.
• Mixture of road, gravel, and rural tracks during the Deumadi hike.
• Mixed surfaces (stone steps, slopes, packed earth) at temples, stupas, and UNESCO sites.
• Uneven ground common in villages and natural areas.

Terrain & environment
Cities: Mostly flat, paved, and busy in peak periods.
Cultural sites: Temples, stupas, and palace squares often feature steps, stone paving, and variable surfaces.
Rural/nature areas: Dirt or gravel roads, forest paths, and uneven ground around lodges.

As a general requirement across all of our tours, you may be required to walk up and down stairs, get on and off transportation, handle your own luggage, and participate in all scheduled sightseeing that may be conducted on uneven ground and terrain. Any physical ailments you may have must be disclosed at the time of booking to determine your suitability and where required, supporting documentation may be requested to ensure that we are comfortable that you will enjoy your tour.

Group Size

• Minimum: 4 people
• Maximum: 12 people.

Fully Escorted

This tour is fully escorted by a dedicated tour leader who will accompany you throughout the tour. 

Tour Type

Our expertly crafted Small Group Tours take you to iconic landmarks and hidden treasures, ensuring a rich blend of must-see sights. Unwind in premium accommodations after each day filled with sightseeing alongside your dedicated tour leader, leaving you free to explore at your own pace during designated free time. Benefit from smaller group sizes, creating a truly unforgettable travel experience.

Exclusions

•  International airfares
•  Visas
•  Travel insurance 
•  Tipping
•  Optional activities
•  Personal expenses
•  Anything not mentioned in the itinerary

Getting Around

While touring in Nepal, you will be travelling by private coach and internal flight. For some coach journeys, where applicable, there will be comfort stops along the way where you can freshen up, stretch your legs, use the bathroom and often, purchase refreshments. Generally, lunch stops will be taken at rest stops as they can easily accommodate our large groups.

Hotel Ratings

Star ratings can differ between countries, reflecting diverse standards and amenities. To give you the most accurate picture possible, we don't just rely on a single source for hotel ratings. We go beyond by researching various trusted travel websites like Tripadvisor and Booking.com. This allows us to analyze a wider range of genuine customer reviews and experiences, giving you a well-rounded understanding of the hotel's typical star rating.

This means you can book with confidence, knowing the hotel has a strong track record of satisfied guests. 

Accommodation Details

This tour features a curated selection of 5-star hotels and resorts throughout India. Each accommodation has been carefully chosen based on a stringent set of criteria, ensuring the high standards of comfort and convenience. Our team continuously reviews and updates our selections, incorporating customer feedback to guarantee that every hotel is well-located and offers a comfortable stay. 

Packing Essentials

What you need to pack for your tour will vary according to the tour style you have chosen, the countries you are visiting and when you are travelling. We recommend you pack as lightly as possible, ensuring that you can carry and lift your luggage, and walk with it for short distances or up or down a flight of stairs. 

A lockable suitcase with wheels is ideal for this tour. Many tours will include internal flights, which often have luggage weight restrictions, and it is recommended that you keep your main luggage weight around 15kg and no more than 20kg. A small or medium-sized backpack (45-50 liters) is another good option. You'll also need a day pack/bag to carry water, a camera, a jacket, and your essentials while touring during the day.

Climate

This region of Nepal experiences a varied climate shaped by the Himalayan foothills, fertile valleys, and lowland plains. Temperatures and weather change noticeably with the seasons.

The best time for clear skies and uninterrupted Himalayan views in Nepal is October to early December, when post-monsoon air is crisp, rainfall minimal, and visibility at its peak. A secondary window runs from late January to early March, with generally clear skies and only occasional winter haze at lower altitudes.

October to November is the most comfortable period for travel, with clear skies, mild to warm days, and cooler nights. Early mornings can feel crisp, so travellers should bring light layers.

December to January is dry and sunny, but colder—especially in the mountains and higher valleys.

April to June brings warmer conditions, with some areas becoming hot and humid as summer approaches. Haze can build during this period, and sun protection and hydration are essential.

July to September is the monsoon season. Expect warm, humid weather and regular rainfall, ranging from brief showers to heavier downpours. Landscapes become lush and green, but travel can be slower due to wet conditions.

Across the region, travellers should be prepared for a mix of warm days, cooler mornings and evenings, and potential humidity depending on the season. Lightweight clothing and layers will ensure comfort throughout the journey.

Currency and ATMs

Nepal’s currency is the Nepalese Rupee (NPR). Cash is essential for everyday purchases, small shops, local eateries, and rural areas, where card facilities are limited. ATMs are widely available in larger towns and tourist areas, though they may be less reliable in smaller communities. Machines often have low withdrawal limits and can occasionally run out of cash during busy periods.

Most ATMs accept international cards, but transaction fees vary by bank, so it’s sensible to withdraw larger amounts less frequently. Keep some small notes for markets, taxis, and tips, as change may not always be available.

Credit cards are accepted in mid- to high-end hotels, restaurants, and selected shops, but cash remains the primary method of payment throughout the country. Always inform your bank before travelling, and carry a second card as a backup. Keep cash secure and avoid using damaged or torn notes, as they may be refused by some vendors.

Food and Allergies

Nepalese cuisine is warm, comforting, and often mildly spiced, with influences from both India and Tibet. Expect dishes like dal bhat (lentils with rice), vegetable curries, steamed momos, and hearty soups. Fresh produce is widely used, and vegetarian options are common. Meals are generally wholesome and simple, making it easy to find something familiar even if you prefer mild flavours.

While travelling with Inspiring Vacations you'll enjoy iconic sightseeing, as well as experience the vast array of local cuisines. While many meals will be eaten together with your group, not all meals are included in your tour which gives you maximum flexibility in deciding where, what and with whom to eat. If you have dietary requirements and/or food allergies, please let our Customer Support Team know before departure.

Your Inspiring Vacations tour leader or local guide will also be able to give suggestions on which restaurants to try during your trip. For those with a particular food allergy, your Inspiring Vacations Tour Leader will endeavour to advise the main ingredients in the dishes consumed. It is, however, still your responsibility to ensure that you do not ingest any problematic ingredients.

Local Customs

Nepal is warm, welcoming, and culturally diverse, and a few simple customs will help you feel at ease. Modest dress is appreciated, especially in religious or rural areas. Removing shoes before entering temples and private homes is customary. A gentle “Namaste” with hands pressed together is the traditional greeting and is warmly received.

Always ask before photographing people or religious sites, and avoid touching sacred objects unless invited. Public displays of affection are uncommon. When visiting busy markets or villages, patience and politeness go a long way, and showing respect for local traditions will make your interactions more meaningful.

Non-Hindus may not be permitted to enter certain religious sites.

Dress Code

Modest, comfortable clothing is recommended. Covering shoulders and knees is appreciated in religious or cultural settings, and lightweight layers work well due to changing temperatures. Shoes are often removed before entering temples or traditional homes, so footwear that’s easy to slip on and off is practical.

Responsible Dining

Avoid consuming endangered species or items harvested unsustainably. Be respectful of local customs and food practices, and always tip fairly to support local workers. Responsible dining helps protect the environment and promotes the well-being of local communities.

Tipping

A friendly reminder that tipping is not included in your package and is entirely at your discretion. As a general guideline, we recommend USD 2 per person per day for your driver and USD 5 per person per day for your tour leader. These amounts are suggestions only—please feel free to tip according to your personal preference and level of satisfaction with the services provided.

Peak Travel Times

The most popular times to visit are during the dry seasons of autumn (September to November) and spring (March to May), when the weather is generally clear, mild, and comfortable for sightseeing. These periods see higher visitor numbers and increased demand for accommodation and transport.

Safety and Security

Most national governments provide regularly updated foreign travel advice on safety issues involved with international travel. We recommend that you check your own government's advice for the most up-to-date travel information before departure and ensure that your travel insurance covers you for all destinations and activities on your trip.

Your Inspiring Vacations Tour Leader or local representative will accompany you on all included activities listed on the itinerary, however, you'll have some free time to explore on your own. While your Inspiring Vacations tour leader or local guide will assist you as best they can with your requests and the options available outside your itinerary, please note Inspiring Vacations makes no representations about the safety of the activity or the standard of the operators running the activity. Please use your judgement when selecting an activity in your free time.

Please also note that your Inspiring Vacations tour leader or local guide has the authority to amend or cancel any part of the itinerary if it's deemed necessary due to safety concerns.

Apps to Download

Some useful apps you may want to consider downloading before your tour include Google Translate, the lens function is especially useful when wanting to read product labels, signs, and menus. Google Maps with offline maps downloaded is great for easy navigation without being reliant on wifi. 

Itinerary Changes

Sometimes, unexpected things can happen, like unpredictable weather or higher-than-usual crowds at attractions. In these situations, your tour leader might need to adjust the itinerary slightly to improve your overall experience.

This flexibility ensures you get the most out of your trip! Your tour leader will always keep you informed of any changes and explain the reasoning behind them. Remember, when travelling with a group, sometimes going with the flow can lead to even more amazing experiences.

Travel Insurance

Travel insurance is strongly recommended on all our tours. We require that at a minimum you are covered for medical expenses including emergency repatriation. It is also important to consider forced pre-tour cancellations and how your chosen insurance policy may cover such circumstances, so please keep this in mind when choosing your provider.

We strongly recommend all travellers have a policy that also covers personal liability, cancellation, curtailment and loss of luggage or personal effects. For international tours, you will be asked by your tour leader for your travel insurance details if they were not already added to your Traveller Hub account pre-departure.

If you have credit card insurance your Inspiring Vacations tour leader or local guide may require details of the participating insurer/underwriter, the level of coverage, policy number, and emergency contact number rather than the bank's name and your credit card details. Please contact your bank for these details before arriving in-country.

Before you depart, you will be asked to submit your Travel Insurance details through the booking holder's Traveller Hub account through the Inspiring Vacations website. This is to ensure that we have this information readily available should we ever need it. 

Health, Wellness & Fitness Requirements

All travellers need to be in good physical health to participate fully on this tour. Our group tours are designed to immerse you in incredible sights and activities, often involving walking tours and self-exploration. To ensure you can fully embrace every moment, we recommend a moderate level of fitness for all of our tours.

When selecting your tour please make sure you have read through the itinerary carefully and assess your ability to manage and enjoy our style of travel. Please note that in the assessment of our Inspiring Vacations Tour Leader or local representative a traveller is unable to complete the itinerary without undue risk to themselves and/or the rest of the group, we reserve the right to exclude them from all or part of a tour without refund.

You should consult your doctor for up-to-date medical travel information or for any necessary vaccinations before departure. We recommend that you carry a first aid kit as well as any personal medical requirements in their original packaging as they may not easily be obtained while travelling. If you are carrying medication, ensure you check your government's foreign travel advice for any local restrictions or requirements. For the safety and wellbeing of yourself and others, if you are unwell before travelling, please stay at home and contact us to make alternative arrangements and we would be more than happy to assist you.

Important Information for Customers with Mobility Limitations

We want to ensure everyone has a fantastic and inclusive experience on our tours. If you require the use of a mobility aid, such as a cane, walker, or wheelchair, please disclose this information at the time of booking.

To ensure a smooth and enjoyable experience for the entire group, our tours are designed with a specific itinerary in mind. This may involve moderate walking, uneven terrain, or stairs. While some itinerary adjustments may not be possible, we'll do our best to find alternative solutions within the planned activities whenever possible.

Open communication helps us ensure your tour is a perfect fit and it allows your local guide or tour leader to assist you where possible.

Information for CPAP Users

If you use a CPAP machine, please let us know at the time of booking. Some portions of our itinerary, like overnight cruises or camping trips, may have limited access to power outlets. In such cases, we recommend travelling with portable battery packs. 

Certain activities, like overnight journeys on board smaller vessels, may not be suitable for CPAP use due to space limitations or noise concerns. We can discuss these potential limitations upfront and help you make informed decisions about your trip.

Documentation

Tour documentation is typically emailed to the lead passenger or your travel agent between 14-30 days before your scheduled departure. This will include your final hotel list. 

Official Travel Advice

To ensure a smooth and enjoyable journey, we recommend referring to the official travel advisory website of your home country for the latest updates on your chosen destination. These websites provide valuable information on:

• Safety and Security: Current risks and precautions for the country you'll be visiting.
• Visa Requirements: Ensure you have all the necessary documentation for entry.
• Entry and Exit: Up-to-date border regulations and health requirements.

Here are some helpful links to get you started:

• Australia: https://www.smartraveller.gov.au/destinations
• New Zealand: https://www.safetravel.govt.nz/
• America: https://travel.state.gov/
• Canada: https://travel.gc.ca/travelling/advisories
• India: https://www.mea.gov.in/travel-advisories.htm

In the unlikely event of a situation that could potentially disrupt your tour, we want to assure you of the following:

• Local Expertise: We maintain regular communication with our trusted travel partners in your destination.
• Constant Monitoring: We continuously monitor official travel advisories from relevant government websites.
• Flexibility and Safety: Should it become necessary, we will make appropriate adjustments to your itinerary to priorities your health and safety.

By staying informed and working together, we can ensure a fantastic travel experience for you. We will post our own travel updates to our website here.

Connect with fellow travellers on Facebook

During your booking journey, you might have received an email inviting you to join a special Facebook group dedicated to your chosen destination. These vibrant online communities are exclusively for Inspiring Vacations travellers headed to the same incredible place. Joining this group unlocks a wealth of information and connections. Swap travel tips, share packing insights, or even see if anyone's interested in travelling together.  

We also regularly host insightful webinars featuring travel experts who share their tips and tricks for navigating your destination and maximizing your itinerary. Don't miss out on this amazing opportunity to connect, learn, and get even more excited about your upcoming trip!

Travelling in a Group

Travelling in a group means you will experience both the pleasures and perhaps at times, some of the frustrations of travelling with people you don’t know. The good news is you all have at least one thing in common: a love of travel and exploration. Your fellow travellers will probably come from different parts of the world, and fall into different age groups. We ask you to be understanding of the various needs and preferences of your group—patience with your fellow travellers is sometimes required for the overall benefit of the group. If you are requested to be at a place at a certain time, please ensure that you respect this request from your tour leader or local guide. Due to privacy reasons, we are unable to provide you with contact details and any personal information about your fellow travellers booked on your trip before departure.

Community Guidelines

Inspiring Vacations does not tolerate any kind of violence, harassment (whether physical, verbal or sexual), or disrespect toward fellow travellers, our teams (Inspiring Vacations Tour Leaders and local expert guides) or local communities.

Any behavior that prevents your Inspiring Vacations Tour Leader from continuing the itinerary as planned, breaks local laws or opposes any of these guidelines, may result in Inspiring Vacations removing you from the tour.

If something concerns you during your travels, please speak to your Inspiring Vacations Tour Leader immediately. Alternatively, when you are on-tour and require immediate support you can contact our Customer Support team and select the “On-Tour” option when listening to the options.

Inspiring Vacations Tour Leader vs Guide

While both tour leaders and local guides enrich your travel experience, their roles differ. Tour leaders, who often accompany you for the entire trip, handle logistics, ensure smooth sailing of the itinerary, and act as your point of contact for any concerns. They might provide general information about destinations, but in-depth historical or cultural knowledge often comes from local guides. Local guides, frequently native to the area, lead tours at specific sites or attractions, offering a deeper understanding of the local history, art, or way of life.

Coach Transportation

The size of your coach will comfortably accommodate your group. There's usually room for some extra seats, ensuring a relaxing journey. Your luggage will be safely stored either underneath the coach or in a dedicated trailer.

While the exact coach style may vary depending on the departure, all our coaches offer comfortable seating. Keep in mind that Wi-Fi and charging outlets might not always be available. To stay connected and avoid dead batteries,  we recommend fully charging your devices beforehand or bringing a portable charger.

For longer journeys, we'll make sure to include ample restroom breaks along the way, so you can freshen up and recharge at your convenience, as facilities are not on-board the coach.

Staying Connected

If you want to stay connected and access reliable internet while on tour, there are a few options available. It is possible to purchase a virtual sim and we recommend contacting your mobile phone provider for assistance in doing so. You can add a roaming data plan to your existing phone contract is another option, albeit an expensive one. You will need to arrange this before departure. Purchasing a local SIM may be possible as a final option.

We also recommend downloading WhatsApp and using this to communicate with other group members while on tour, and of course, after the tour if you’d like to stay in touch. Our tour leaders may also use this as a means of communicating essential trip information with you, as well as if you choose to add-on transfers to your booking, as your driver may use this to confirm arrangements with you.

Post-Tour Feedback

Once your booking is confirmed, you will receive a link to a post-purchase survey, which is your opportunity to share your feedback with us on your booking experience and interactions with our Sales and Customer Success teams. This feedback is invaluable to ensure that we are servicing our customers to the best of our ability.

Furthermore, towards the end of your travels and while you are in your destination, you will receive an email from us with a link to an in-depth trip survey. It is very important to us that we hear from our customers to ensure that we continue to meet and exceed customers' expectations, so this will be your opportunity to let us know how your trip has been, what has worked well and potentially what could be improved.

This package is a Flight Add-on package

This package has the option of adding international airfares to your booking when selecting your departure city. Select your departure city after clicking ‘Book Now’ and a cost will be stated next to your selected departure city. This cost will then be added to your booking and international flights will be added to your booking.

Visit our Flight Hub for more information on terms and conditions, amending your flights and information on luggage allowances.